Virden Dental Clinic is responsible for all personal information under its control.
All staff are briefed and receive training on the importance of your privacy and how to handle your personal information. We are responsible for personal information in our possession or custody, including information that has been transferred to a third-party for processing. We will utilize contractual means to provide a high-level of protection for any personal information processed by third-parties.Collection
Your name, date of birth, health history, and records of the care provided to you. We collect this information in order to provide you with health care.Purpose
We will identify the purpose for which personal information is gathered prior to, or at the time of collection.
We may collect, use or disclose your personal information for the following purposes:
- To plan for and provide dental treatment and care
- To follow-up on treatment, care, and billing
- To obtain payment for services provided (from you, your private insurer, or other payors)
- To manage patient accounts
- To comply with our legal and regulatory obligations
- For other purposes permitted by law
Should your personal information be used or disclosed for a purpose not previously identified, we will make reasonable effort to identify the new purpose prior to its use or disclosure. We will also obtain your consent before your personal information is used or disclosed for any such new purpose. If you are unclear about the purpose for which we collect information, please Contact Us to ask.Consent
Your personal information will only be collected, used, or disclosed with your knowledge and express consent, except in emergencies and other occasions permitted or required by law. Once your consent is obtained, we will not seek your consent again unless the use, purpose or disclosure changes.
When your personal information may be used for previously unidentified purposes, your consent may be sought after the information has been collected but not before use.
With some exceptions, a parent legal guardian may consent on behalf of a child who is less than 16 years of age.
You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. Please Contact Us to withhold or withdraw your consent to the collection, use or disclosure of your personal information.Limiting Collection
We limit the collection of personal information to the amount and type of information necessary for the purposes we identify. All information is collected by fair and lawful means.Limiting Use, Disclosure and Retention
Your personal information will not be used or disclosed for purposes other than those for which the information is collected, except with your express consent, or as permitted by law.
Personal information may be processed, used, stored or accessed in other countries and may be subject to the laws of those countries. We will utilize contractual means to provide a high-level of protection for any personal information accessed or processed by third-parties.
We will only retain your personal information for as long as necessary to fulfill the purposes for which it was collected. We limit the use of your personal information, and it is not disclosed for purposes other than those for which the information was collected, except with your consent, or as required by law.
Where your personal information is no longer required to fulfill the identified purposes. It will be destroyed, erased, or made anonymous.Accuracy
We endeavor to keep all personal information under our control accurate, complete and as up-to-date as necessary for the purposes for which it is being used. If information needs to be updated, we will make every effort to update our records and advise others with access to the information of such changes.
If your personal information changes or you believe that the personal information under our control Is inaccurate, please Contact Us to have the information updated or corrected.Safeguards
We keep all information safe from loss, theft, unauthorized use, changes, copying or disclosure. When we no longer need your personal information, we take the necessary precautions to destroy the information just as we do while storing it.
Your personal information is gathered, usually via paper which is then scanned and the paper copy shredded.Openness
We are open and honest at all times, providing you with specific information about our policies and practices regarding the management of your personal information. If you have any questions or concerns, please don’t hesitate to ask us.Individual Access
It is your right to know what personal information of yours we have and who we have given it to. Upon written request and with reasonable notice, we will provide access to personal information we have in our possession, how it has been used and any third-party disclosures. We may require you to provide us with additional information which will assist in providing an account of the existence, use and disclosure of your personal information.Challenging Compliance
You have the right to challenge our compliance with the Personal Information Protection and Electronic Documents Act and the Personal Health Information Protection Act. We have enquiry and complaint procedures in place and will take the appropriate action to correct personal information handling policies and practices.Visitors to our website
We may collect personal information from you, such as your name, email address and telephone number when you visit our website and contact us with a question or concern.We do not sell, rent or loan any information.
In an effort to maintain data accuracy, prevent unauthorized access and ensure the appropriate use of information, we have established physical, electronic and managerial procedures to safeguard the information we collect online. Unfortunately, data transmitted over the internet cannot be 100% secure. Since we cannot assure the security of any information transmitted to us, you transfer information to us at your own risk.